Company

Role Summary

The Retention & Destruction Specialist will assist with the implementation and ongoing compliance of the firm’s global records management and retention policy.

Key Responsibilities

·               Generate, analyze and assemble records indices, reports and summaries for distribution to clients and partners. 

·               Assemble, organize and review client records for return, transfer, destruction or preservation consistent with firm policies and client guidelines.  

·               File electronic documentation in the document management system in connection with records returned to clients, transferred to new counsel or destroyed, including partner and client instructions, approvals and confirmations. 

·               Edit the firmwide list of legal holds to add and release legal holds in a timely manner. 

·               Instruct attorneys and staff on compliant maintenance of hard-copy records.

·               Order and track authorized records destruction with firm-approved vendors. 

·               Coordinate updates to firm recordkeeping systems reflecting changes in disposition, e.g., returned, transferred or destroyed.  

·               Other duties and responsibilities as assigned.

Knowledge, Skills & Attributes

·               Excellent organizational and problem-solving skills.

·               Excellent written and verbal communication skills.

·               Excellent attention to detail and accuracy.

·               Ability to prioritize work and make independent decisions.

·               Ability to acquire comprehensive knowledge of records-related policies and procedures.

·               Ability to professionally interact with all members of the firm and its clients.

Education & Experience

·               College or relational database education.

·               Experience with at least one programming language.

·               Professional experience closely aligned with the above job functions and skills.

Physical Activity/Other Miscellaneous