General information

Retention & Destruction Specialist - Records Management - Remote
United States
Thursday, May 12, 2022
New York
Req ID
New York City
Employment Type

Description & Requirements

Role Summary

The Retention & Destruction Specialist will assist with the implementation and ongoing compliance of the firm’s global records management and retention policy.

Key Responsibilities

·               Generate, analyze and assemble records indices, reports and summaries for distribution to clients and partners. 

·               Assemble, organize and review client records for return, transfer, destruction or preservation consistent with firm policies and client guidelines.  

·               File electronic documentation in the document management system in connection with records returned to clients, transferred to new counsel or destroyed, including partner and client instructions, approvals and confirmations. 

·               Edit the firmwide list of legal holds to add and release legal holds in a timely manner. 

·               Instruct attorneys and staff on compliant maintenance of hard-copy records.

·               Order and track authorized records destruction with firm-approved vendors. 

·               Coordinate updates to firm recordkeeping systems reflecting changes in disposition, e.g., returned, transferred or destroyed.  

·               Other duties and responsibilities as assigned.

Knowledge, Skills & Attributes

·               Excellent organizational and problem-solving skills.

·               Excellent written and verbal communication skills.

·               Excellent attention to detail and accuracy.

·               Ability to prioritize work and make independent decisions.

·               Ability to acquire comprehensive knowledge of records-related policies and procedures.

·               Ability to professionally interact with all members of the firm and its clients.

Education & Experience

·               College or relational database education.

·               Experience with at least one programming language.

·               Professional experience closely aligned with the above job functions and skills.

Physical Activity/Other Miscellaneous

Flexibility to work outside of standard business hours as needed

Shearman & Sterling is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.