General information

Project Coordinator, Bank Finance - Remote Potential
United States
Friday, May 13, 2022
New York
Req ID
New York City

Description & Requirements

Role Summary

The Project Coordinator, Bank Finance provides business support for Finance Group Americas, Finance Group London, the Financial Restructuring & Insolvency Group and the Derivatives Group (together, Bank Finance), with a focus on collecting and indexing information for the firm’s transaction management platforms, including Global Experience Management (GEM) and Knowledge Center (KC), as well as league table reporting and intranet updates.

Key Responsibilities

  • Drives data collection and data quality control/integrity for Bank Finance on a variety of projects, including GEM, finance sponsor tracker and distressed company tracker; this includes careful tracking of deals from the date the matter is opened to the date that it closes/terminates.

  • Works closely with Bank Finance Knowledge Management Attorneys (KMAs) and Professional Support Lawyers (PSLs), as well as our Business Development team, to complete quarterly league table submissions.

  • Monitors and assists with closing set production and archiving, working closely with legal assistants and others to ensure closing sets and knowledge documentation is correctly processed.

  • Maintains team intranet sites in collaboration with Bank Finance KMAs and PSLs, including curation and posting of forms, client instructions, team meeting materials, internal and external know-how and other material.

  • Prepares and circulates regular deal announcement newsletters, market news and publications updates and other Bank Finance communications.

  • Collaborates with attorneys and the marketing team to generate marketing descriptions for internal and external posting and ensures postings regarding closed transactions are made in a timely manner.

  • Assists Bank Finance KMAs and PSLs in responding to questions from attorneys, including provision of resources, documents, forms, precedents, contacts other material.

  • Performs various research assignments under direction of Bank Finance KMAs and PSLs.

  • Provides business and marketing teams with deal information when requested.

  • Creates reporting and graphics relating to GEM and external data using Tableau and other programs.

  • Reviews newly opened matters to ensure they have been opened correctly and are properly recorded in firm systems.

  • Monitors and helps maintain consistency with documents saved to the firm’s document management system and KC, and performs document searches in each.

  • Works closely with Bank Finance KMAs and PSLs and Global Knowledge Management on updates to knowledge infrastructure, policies and procedures.

  • Facilitates CLE programing.

  • Assists Bank Finance KMAs and PSLs to ensure internal reference guides and

    email distribution groups are keep current.

  • Assists with planning and logistics of team events.

  • Works closely with business services colleagues, legal assistants and

    attorneys at all levels.

  • Performs other duties as assigned.

    Knowledge, Skills & Attributes

  • Must be a detail-oriented, conscientious employee who keeps meticulous records.

  • Requires strong technical skills, including knowledge of Excel, PowerPoint and Word.

  • Must be able to communicate effectively, both verbally and in writing.

  • Must have good time management skills and be able to independently

    prioritize tasks.

  • Must have experience interacting with, and taking direction from, people at all

    levels and have the confidence to approach partners and other senior


  • Must be proactive and take initiative, and be able to work in a fast-paced


  • Must be able to handle sensitive information and exhibit good judgment.

  • Must be flexible as to taking on new projects and assignments, as needed.

  • Must demonstrate commitment to the position and to Shearman & Sterling.

    Education & Experience

  • Must have a Bachelor’s degree.

  • Two or more years prior experience in the legal or financial industry.

  • Must be good at research, a fast learner and eager to learn about the

    constituent Bank Finance practice groups.

• Tableau experience a plus.
Physical Activity/Other Miscellaneous
• Must be flexible to work outside of standard business hours as required.

Shearman & Sterling is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.